Learner Agreement: Bespoke Courses

Introduction

This learner agreement applies to all students who are enrolled on a HypnoTC bespoke course.

Students are asked to sign an electronic copy of this learner agreement to sign at the start of the course.

Given the nature of this policy, from this point onwards, the language used is in the first person.

Provision of information

I am satisfied that appropriate information about my training has been available to me prior to enrolment.

Age

I confirm that I will be at least 18 years of age at the start of the course.

Fitness to practice

I confirm and am fit to practice hypnotherapy and participate in the course fully.
I confirm that I do not suffer from: psychosis, depression, panic attacks, bi-polar disorder, epilepsy and do not have any significant past physical/ emotional trauma or significant psychological, behavioural or learning differences.
I am not fitted with a pacemaker.
I do not have severe visual/ auditory impairment.
I am not currently experiencing undiagnosed pain.
I am not using any substance or medication (legal or illegal) that may impair my concentration or performance in the classroom.
I have no past/ outstanding/ current criminal issues that will affect my participation in the training.
I confirm that I will inform HypnoTC, in person and by email, of any changes to my fitness to practice including any issues (mental, physical or otherwise) that may affect my participation in the training as soon as I become aware of any changes.
I understand that, where possible, HypnoTC may offer reasonable adjustments, but that all training participation and assessment criteria must be met in order to be eligible for any relevant certification.

Consent for hypnosis

I give my consent to particate in practical hypnosis activities and sessions, including solo work, with other students and with teaching staff, whether online or in person.

Literacy

I understand that the course will be taught in English. I confirm that I have sufficient knowledge of written and spoken English language to fully understand and participate in this course.

Course commencement

I am enrolling onto this course for its duration.
I understand that it is my responsibility to be in good academic and financial standing for the duration of the course.
I understand that if I am an individual consumer I have a 14-day cooling off period provided by the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013. This means that my bespoke course will only be able to commence a minimum of 16 days after I pay for my course. Alternatively, I may specifically elect to commence the course with the understanding that the cooling-off period concludes when I attend the course. I understand I need to confirm this in writing, prior to commencing my training.

Course fee commitment

I understand that I have committed to the cost of the course.
I understand that all course fees are non-refundable and non-transferable unless otherwise indicated in writing by tutors.
I understand that should my sponsor fail to pay my fees; I will remain liable to pay.
I understand that non-payment of course fees, including any outstanding instalments will result in my immediate removal from the course.
I understand that should I choose to leave the course before the end for any reason, or be removed from the course, the course fee is still to be paid in full. If I have been offered an instalment plan, I understand this can continue.
I understand I will not be able to enrol onto any further courses until I have paid any amounts owed.

Participation commitment

I understand that I may not transfer my course place, or any aspect (eg attendance or homework) to any other person.
I commit to participating in the course, both during teaching days and in homework and study activities outside of the class setting. I will advise the tutors if I am unable to engage in a specific activity.

In-Person and online attendance

I agree to attend and participate in all the formal teaching lessons and understand that my attendance will be monitored.
I understand that I need to attend training as agreed and confirmed in writing by HypnoTC. I understand that if I wish to reschedule a training session that 3 days’ notice is required for online training and 7 days’ notice is required for in-person training.

Missing attendance

I understand that, for some certification courses there are minimum hours requirements and commit to attending all agreed hours. I understand that if I do not reach these minimum hours, I will be liable to pay catch-up hours at the rate of £50 per hour.
I understand catchup fees must be paid at least 48-hours before the catch-up session.
If my course notes need to be posted, there is a £15 fee (£25 for outside of UK).
I also understand that catch-up sessions are mandatory regardless of the reason for absence, this includes Covid-related absences.
I understand that catch-up fees are costed on an individual basis, and are non-negotiable, regardless of the number of students present in a catch-up session.

Homework completion

I agree to complete home-study assignments (‘homework’).
I understand that there may be required home-study hours and these will be confirmed prior to the start of the course.
As such I commit fully to meeting these requirements by completing and submitting all homework assignments and will do so in a timely manner as directed.
I understand that, unless otherwise agreed, all homework and any case studies must be completed and submitted before the end of my training course.
I understand that all homework must be my own work and not a result of AI (whether directly produced or aided by).
I understand that all homework must be completed in order to be eligible to sit any the exams, and that non-completion of homework will result in my not being allowed to sit the final exams, unless a formal extension is agreed.

Missing homework

I understand that if I do not complete/ submit all homework before scheduled exam I may request a formal homework extension, at the cost of £250.

Missed exams and resits

I understand that if my course has exams, it will include one resit for each exam. If I need a further resit, the cost will be £150 if theory and £210 if practical.

Course completion

I understand that HypnoTC have a ‘no deferral’ policy, as such, all course materials and examinations must be completed within the time frame of the course that I have signed up for.

Certification

I understand that any certification will only be awarded when all criteria, including attendance, home study and examinations have been successfully completed.
I understand that my certificate may be posted to me. The fee being £10 UK and £25 International.

Missing course notes

I understand that replacement of training materials will incur a fee (£25+ £10 postage UK, £25 international, per module).

Provision of course materials

I understand that course materials are provided at appropriate times during the training.
I understand that all training materials (written and verbal) are not to be copied, reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system without the express written permission of a director of HypnoTC Ltd.
I understand that the HypnoTC course manual is not and will never be available in electronic (PDF) format.
I agree that I will not use or distribute these materials in any way and that they will remain solely for my own personal use.
I agree that I will not use these course materials to teach hypnotherapy, whether within my own business or another.

Personal image

I understand and grant my consent to be filmed, photographed and otherwise documented by HypnoTC tutors/ associates for the duration of the course.
I grant HypnoTC full permission to use any materials (including my likeness) generated in this way for any use, including but not limited to commercial distribution, advertising, and other promotional avenues. I agree to give all permissions required, including the waiver of moral rights, to copy, exhibit, transmit, and broadcast my contribution including my image without time limit in all countries in the world by all means and, in all media and formats.
I hereby agree that I will not be entitled to any deferred remuneration or royalties of any kind.
I release HypnoTC from any claims and demands arising out of the use of the aforementioned material(s) including claims of defamation.

Communication

I understand that HypnoTC may communicate with me by text, phone or email, via Google classrooms, or within a WhatsApp group.
I understand that if my bespoke course has more than one participant, HypnoTC may create a ‘WhatsApp’ group for all students of this course and will be using my phone number that I provided upon signing up to do so. I understand that I am free to leave this group at any point of my choosing.

Conduct

I agree that as a student I shall respect other students, staff, facilities, equipment and resources.
I understand that staff should be treated respectfully. Any abusive and disruptive behaviour towards staff will not be tolerated and could result in my access to the classroom setting, students and staff being withdrawn.
I agree to behave with care and consideration of others throughout the entirety of the course, and understand that I will be removed from the course without refund if my conduct is deemed inappropriate.
I understand that HypnoTC operate a ‘three strikes’ system, where, after three conduct offenses, the offender is immediately removed from the course.
I understand that I may not be formally notified of a ‘strike’ against my name, and that clarification will be provided upon removal from the course.

Online resources

I understand that where I am given access to online student resources, these resources are solely for my use. I confirm that I will not copy, record or interfere with these recordings. I also will not share the associated passwords.

Online communication and groups

I commit to maintaining good conduct in Facebook and WhatsApp groups and commit to not posting anything that could be deemed offensive. I understand that any inappropriate material will be removed and will count as a 1 strike warning.

Personal data

I agree to the processing of my personal data in accordance with the HypnoTC Privacy Policy on the HypnoTC website.

Applicable policies

I accept that I have responsibilities under HypnoTC’s policies that relate to this course, including:

Covid Classroom policy
Student Conduct and Classroom Etiquette policy

Student declaration

I declare that, to the best of my knowledge, the information I have provided whilst enrolling is correct and that should my circumstances change, I will notify HypnoTC immediately.

I confirm to the best of my knowledge that all information provided in this declaration is correct.

I understand that my enrolment with HypnoTC may be terminated if I am found to have made false statements, omitted significant information or provided counterfeit/ forged documents in my application/ enrolment process.

I confirm that any required deviation to this declaration is to be arranged promptly and directly with a HypnoTC representative (tutor) and a written amendment is to be agreed and signed by both parties.